MyEvent Productions does its best to ensure that your kit has everything you need. With the multitude of different setups, especially in staging, small and seemingly insignificant cables/connectors/convertors can become the most vital parts. It is ultimately your own responsibility to check and make sure the kit is right to your specifications and that you have everything you need BEFORE it leaves the rental house. This is especially important when you need to connect and sync with others on a job and also in switching desk situations. If you have a courier pickup your gear you run the risk of not checking it yourself, and we cannot be held responsible for items not requested.
MyEvent Production closes at 5pm Monday to Friday SHARP. Please make sure that all kits are collected BEFORE 4pm as there needs to be time to check kits and sort out paperwork. Traffic in and out of the Melbourne CBD around the 3-6pm period is busy and it is advisable to factor in a 20minute+ delay driving through and around the city at these times.
The customer agrees that the equipment supplied is in good order and suitable for their use and that they are familiar with its operation.
1. The Customer agrees that he has inspected the equipment and is satisfied that:
(a) The equipment is in working order, and
(b) He understands the proper uses for which the equipment is designed and the safe operation of such equipment.
(c) The customer acknowledges that the Customer has not relied upon the skill or judgement of MyEvent Productions in entering into this contract.
The customer agrees to pay rental charges until the equipment is returned.
2. The Customer will pay to MyEvent Productions rental charges at the rate and in the manner specified on the front hereof from the time when the equipment leaves the premises of MyEvent Productions until the equipment is returned to such premises subject always to clause 6(3) or clause 11(3) hereof as applicable.
The customer agrees to return the equipment on time or pay extra rental charges.
3. The Customer agrees to return the equipment by no later than the time and date specified under the words “Client will return before” on the reverse of this form. If the equipment is not returned by the time and date so specified, the Customer shall pay additional rental charges at the daily rate specified on the front hereof from such date to the date when the equipment is actually returned to, or collected by MyEvent Productions subject always to clauses 6(3) or 11(3) hereof as applicable.
The customer shall notify MyEvent Productions of any breakdown and not attempt repairs.
4. (a) The customer shall notify MyEvent Productions immediately upon Customer becoming aware of any equipment shortage or malfunction, howsoever arising.
(b) The Customer will not interfere in any way with any mechanical fittings or appliances attached to or forming part of the goods or, without the written consent of MyEvent Productions, have any repairs effected thereto by any person other than an employee of MyEvent Productions or such person as MyEvent Productions may nominate.
The customer agrees to pay for damage to the equipment.
5. (1) In the case of damage or injury (by fire, storm or through any cause whatsoever) to the equipment rented in circumstances where MyEvent Productions is of the opinion that the damage or injury was caused or contributed to by:
(a) the equipment being used for purposes for which it was not designed:
(b) the customer or any other person attempting to repair the equipment without the prior consent of MyEvent Productions.
(c) any negligence by or on the part of the Customer and/or his servants or agents: or
(d) accident or misuse or abuse of the equipment;
then the customer shall pay on demand the cost of repairs to the equipment unless in the opinion of MyEvent Productions the equipment is unable to be repaired in which event the provisions of clause 11(2) shall apply as if the equipment had been stolen or lost.
(2) It is agreed that for the purposes of this clause and of clause 6(2) and 6(3) the cost of repair or of replacement as the case may be and any charges payable pursuant to clause 5(3) or clause 6(3) may be deducted from the deposit and the Customer shall pay the excess to MyEvent Productions on demand.
(3) The Customer shall also pay to MyEvent Productions on demand a sum equal to the rental charges which MyEvent Productions could have obtained for the period from the date of commencement of the rental of the equipment damaged or injured to the date of receipt by MyEvent Productions of Payment of the repair charges pursuant to clause 5(1) or the replacement costs in accordance with clause 6(2) and incidental charges LESS any rental charges actually received by MyEvent Productions.
The customer agrees to pay for the cost of equipment lost or stolen.
6. Where any equipment rented is stolen or is otherwise lost (whether by fire or through any other cause whatsoever) the Customer shall, whether or not the Customer has been negligent.
(1) notify MyEvent Productions of the theft or loss immediately upon becoming aware thereof;
(2) pay to MyEvent Productions on demand an amount equal to the cost of replacing the equipment stolen or lost PROVIDED THAT:
(a) Where MyEvent Productions is unable, after making reasonable enquiries in the trade in Melbourne to purchase equipment of an equivalent standard and condition to the stolen or lost equipment THEN the Customer shall pay to MyEvent Productions on demand the cost of purchasing new equipment of the same make and model as the stolen or lost equipment or
(b) Where MyEvent Productions is unable, after making reasonable enquiries in the trade in Melbourne, to purchase new equipment of the same make and model as provided in paragraph 2(a) of this clause THEN the customer shall pay to MyEvent Productions on demand the cost of purchasing new equipment which most nearly equals the performance of, and is of similar quality and function to the stolen or lost equipment PLUS all incidental charges which MyEvent Productions may incur including the cost of altering the equipment to fit peripheral equipment and to comply with standard protections.
(3) Provided there has not been negligence on behalf of MyEvent Productions, then pay to MyEvent Productions on demand a sum equal to the rental charges which MyEvent Productions could have obtained for the period from the date of commencement of rental of the stolen or lost equipment to the date of receipt by MyEvent Productions of payment of the full amount provided for in paragraph 2(a) or 2(b) of this clause 6 as applicable, LESS any rental charges actually received by MyEvent Productions.
7. Notwithstanding anything contained in these conditions where any discount is allowed by MyEvent Productions to the Customer, rental charges at the full rate will apply if the payment of the amount stated on the front hereof is not received within 14days of the proposed return date, or as otherwise stated on the front hereof.
The customer is responsible for accidents caused by use of the equipment.
8. The Customer indemnifies, and keeps indemnified, MyEvent Productions in respect of its liability for personal injuries, property damages and any associated legal expenses arising out of any accident which might be caused by or contributed to by, or arise out of the use, operation or handling of the equipment during the term of rental.
Provided that Insurance has been paid the customer is responsible for only the first $1,000 of any loss or damage EXCEPT where due to water damage, theft from vehicles or other exclusions.
9. Where the customer has paid the Insurance charges specified on the reverse hereof then the customers liability under Clauses 5(1), 5(2), 6, and 7 shall be limited to the sum of $1,000 EXCEPT where the damage or loss occurs as a result of: water damage, theft from unattended motor vehicle, or other exclusion under the Insurance policy then in place.
RECOVERY OF EQUIPMENT
MyEvent Productions has the right to recover its own equipment if charges are not paid.
10. If the Customer does not return the equipment at the end of the term of rental, or if the Customer shall fail to pay any rental charges within (7) days after the proposed return date or shall fail to observe and perform these conditions or if the Customer shall do or permit any act or thing whereby MyEvent Productions rights on the equipment may be prejudiced MyEvent Productions may, notwithstanding any waiver or some previous default, forthwith without notice to the Customer retake possession of the equipment and for that purpose enter into or upon the job address or such other premises where the same may be without prejudice to the rights of MyEvent Productions to recover from the Customer any monies due hereunder or damages for breach hereof and the Customer indemnifies MyEvent Productions in respect of any legal claims arising out of action taken pursuant to this clause.
GENERAL OBLIGATIONS OF CUSTOMER
The customer agrees that the equipment remains the property of MyEvent Productions and that they will not dispose of it or take it outside Melbourne without permission. The customer agrees to use the equipment carefully, keep it safe and return it in good order. The customer is responsible for delivery and pickup.
11. (1) Unless otherwise agreed between the Customer and MyEvent Productions, the Customer shall be responsible for the cost of the pickup and delivery of the equipment to MyEvent Productions.
(2) The Customer acknowledges that all equipment rented remains the property of MyEvent Productions at all times and the Customer will not sell, charge, pledge or part with possession of the equipment.
(3) The Customer acknowledges having received the equipment in good working order and condition and the Customer will use the equipment in a careful and proper manner and permit only skilled and experienced personnel to use the equipment and will not use the equipment in connection with any dangerous or hazardous activity.
(4) The Customer shall not take equipment outside the State of Melbourne or Australia without the prior consent of MyEvent Productions.
(5) In the event that the departure or return of the equipment is delayed by reason of intervention of Customs or other Authorities of any country no allowance or credit will be given to the Customer for or against rental charges.
MyEvent Productions may supply other equipment than the model specified.
12. MyEvent Productions reserves the rights to substitute suitable alternative equipment to that reserved by the Customer at any time prior to or during the period of rental.
Except for the rights given to customers under Government Legislation, the only valid terms and conditions for rental are those contained in this document. In the event of any failure, MyEvent Productions liability is limited to the cost of the supply of hire equipment.
13. In the event that the supply of services pursuant to this contract is a supply of services as defined in the Trade Practices Act, 1974 (“the Act”) then to the extent the Act permits the supplier to limit its liability for a breach of a condition or warranty implied by the Act, the supplier’s liability for such breach shall be limited to the supplying of the services again or the payment of the cost of having the services supplied again.
14. (a) Certain legislation (including the Trade Practices Act, 1974 as amended) has the effect
of giving a customer certain rights which cannot be excluded, restricted or modified by agreement. The provision in the agreement must therefore be read having regard to such legislation to the extent that it may be applicable and nothing in this agreement shall have the effect of excluding, restricting or modifying such rights.
(b) Subject to the rights so conferred upon the Customer and the restrictions so imposed upon MyEvent Productions (to the extent that such rights and restrictions may be applicable) as set out in paragraph a):
(i) Representations and agreements not expressly contained therein or incorporated herein by reference shall not be binding upon MyEvent Productions as conditions, warranties or otherwise.
(ii) All conditions, warranties and representations on the part of MyEvent Productions whether expressed or implied, statutory or otherwise, whether collateral or antecedent hereto or otherwise are hereby expressly excluded.
(iii) This agreement constitutes the whole of the agreement and understanding between the parties with respect to the subject matter hereof and all additions and modifications to this agreement shall be in writing and shall be signed by both parties.
(iv) MyEvent Productions shall be under no liability to the customer for any loss (including but not limited to loss of profits and consequential loss) or damage to persons or property or death or injury caused by any act or omission by MyEvent Productions, its servants or agents, or any other person in any way related to or arising out of the supply or non-supply or performance of anything or any service provided for or contemplated by or in pursuance of this agreement (including negligent acts or omissions).
15. In the event that the supply of goods pursuant to this agreement is a supply of goods as defined in the Trade Practices Act, 1974 as amended (“the Act”), nothing contained in this agreement excludes, restricts or modifies in relation to this agreement and the goods supplied hereunder any condition, warranty, right or remedy which, pursuant to the Act, applies to this agreement or is conferred on the customer provided that to the extent the Act permits MyEvent Productions to limit its liability for a breach of a condition or warranty implied by the Act, then the liability of MyEvent Productions for such breach shall be limited to the payment of the cost of replacing goods or acquiring equivalent goods.
Document Version 3.3 Revised April 2022